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Outsourced Bookkeeping for Non-Profits – Is It Right For You?

June 24, 2022 by OSYB Staff

Running a non-profit organization is no easy task.

There’s a seemingly endless amount of work that needs to be done. Managing employees, applying for grants, managing funds, and so much more.

And then there’s bookkeeping.

It’s a task that no business owner wants to deal with—including non-profit organizations. But it’s one of the most important aspects of a successful business, whether it’s a corporation, a dental practice, or a non-profit. 

If bookkeeping sounds like too much of a headache to deal with on your own, there is a great solution: Outsourced bookkeeping for non-profits. 

Here’s why your non-profit organization should outsource bookkeeping. 

Spend More Time On Your Overall Mission

Your non-profit was founded with a mission. No matter what that mission is, it’s important for everyone within the organization to devote their time to accomplish this mission.

However, even non-profit organizations have processes and procedures that are both necessary and time-consuming—even if they’re not directly tied to the overall mission. 

Bookkeeping is one of these processes. It can be time-consuming, monotonous, and take time away from what really matters.

So, why not get someone else to handle it?

Outsourced bookkeeping for non-profits allows you to focus on your organization’s mission, and you can rest assured that your books are kept up to date. Instead of spending every night worrying about the numbers, spend your time on the betterment of your non-profit organization. 

Predictable Costs for Easier Management of Funds

Unfortunately, non-profits don’t always have an excessive amount of money around. 

The most successful non-profit organizations are experts at managing their funds and resources while getting the most out of what they have.

Having predictable costs can make this a lot easier. 

Say you hire an in-house bookkeeper. Even if you offer them a lower salary, there are several other costs associated with an employee that you might not consider. Some of these include:

  • Benefits
  • Training
  • Vacation time
  • Sick days

Outsourced bookkeeping for non-profits allows you to avoid all of these additional costs. You pay a single fee (monthly, yearly, or other, depending on the arrangement), and that’s it. You don’t need to worry about hidden fees, costs, or expenses tied to an in-house bookkeeper on your staff. 

Access to the Best and Latest Bookkeeping Software

As mentioned before, resource management is crucial for a successful non-profit organization. 

Sometimes, that means choosing more budget-friendly options for your non-profit’s tools—including software.

An in-house bookkeeper at a non-profit may need to get used to software that isn’t up to par with other bookkeeping software used elsewhere, whether it’s a lower price tier or simply inefficient software. 

Outsourced bookkeeping for non-profits gives you access to all of the latest software and programs designed to handle your books in the most effective way possible. For some companies (including OSYB), your bookkeeping records are kept using cloud-based software, meaning that you can always keep tabs on what’s happening. 

Easier to Scale Your Mission

Scaling is always tough. Whether you’re an attorney who wants to take on more clients or a non-profit looking to bring your mission to as many people as possible, the process of scaling can reveal certain bottlenecks within your organization.

Proper bookkeeping is an example of one of these bottlenecks. 

An in-house bookkeeper at a non-profit organization may not have the capacity to handle your books as you grow. Once you take your mission elsewhere and expenses start to pile up, an in-house bookkeeper might be unable to keep up with the added workload. You could be at risk of having costly errors in your bookkeeping. 

When you outsource your non-profit’s bookkeeping, the organization scales with you. Outsourced bookkeeping companies have entire teams devoted to ensuring that client bookkeeping is done efficiently and effectively no matter how much growth is involved. 

Avoid Hiring the Wrong Person and the Hiring Process Altogether

No matter what industry you’re in, the hiring process is never fun. It’s time-consuming, it costs resources, and if you hire the wrong people, it can lead to serious mistakes. 

Hiring a bookkeeper is no different. The hiring process takes valuable time away from your real mission. 

For non-profits, resources can be scarce as it is. Hire the wrong bookkeeper, and you could be paying for a costly mistake down the road. Choosing an outsourced bookkeeping service for your non-profit allows you to skip the hiring process altogether. If you want to ensure that you’re choosing the correct service, consult some review sites. You’ll be able to get the scoop on any outsourced bookkeeping service without having to go through a time-consuming hiring process.

OSYB Can Manage Your Non-Profit’s Bookkeeping

If you want an outsourced bookkeeping solution with proven experience managing books for non-profits, OSYB is the right choice for you. Our hosting service allows you to monitor your organization’s books in real-time and lets you focus on what matters most—your mission.

To learn more about how OSYB can serve you best, schedule a free consultation today!