Take “Control”- QuickBooks Keyboard Shortcuts

October 11, 2012 by Ed Becker

We all know that QuickBooks is a big part of life for many small business owners, as well as their accountants and bookkeepers.  I’m sometimes surprised to find that such heavy users for QuickBooks don’t know more tricks for speeding up their work inside the program.  There are still many shortcuts  you can utilize to save you time when entering data and with daily usage, seconds saved can add up to minutes and even hours over the course of a week or month.

Some experienced users may already be using these tricks.  Others can pick up a few great ideas to make there day-to-day posting much easier.  Below is a list of several easy shortcuts that I recommend  to clients of my bookkeeping service,  OSYB, LLC.

Moving Around a Date Field

Y…………First day of year
R…………Last day of year
M…………First day of month
H…………Last day of month
T…………Today
+…………Next day
-………….Prior day

 

Take “Control”

At OSYB, we utilize the benefits of these daily and refer to these as “Take Control” as they all utilize the “control key” on your keyboard.  There are many of these and all are great time savers, so practice making these part of your normal routine.

Ctrl + A……..Chart of Accounts
Ctrl + C……..Copy text to clipboard
Ctrl + D……..Delete transaction item
Ctrl + E……..Edit
Ctrl + F……..Find
Ctrl + G……..Go to other account regsiter
Ctrl + H……..Get transaction history
Ctrl + I………Create invoice
Ctrl + M……..Memorize
Ctrl + N……..New transaction
Ctrl + O…….Copy transaction in regsiter
Crtl + P……..Print
Ctrl + Del…..Delete line

These are just a short list of common QuickBooks shortcuts.  Within the program, there are approximately 80 shortcuts that can be utilized.  Find ones for tasks you repeat the most, stick to them, and save yourself time for the non-QuickBooks part of your life.

P.S. If you have any favorite QuickBooks shortcuts that you’d like share, post them in the comments section below.